The TOLWORTH YBC CONSTITUTION

1.TITLE

The club shall be called Tolworth YBC hereafter to be referred to as “the Club” and shall be affiliated to the National Association of Youth Bowling Clubs (known as N.AY.B.C.) who are a sub-committee of the British Tenpin Bowling Association (known as B.T.B.A.)

2. OBJECTS

To foster and promote the sport of Junior Tenpin Bowling at all levels, providing opportunities for recreation and competition.

3.MEMBERSHIP

a.                 The following are eligible for membership.

b.                    All juniors must be members of the B.T.B.A., have paid their annual subscriptions and have membership cards. Juniors joining through a junior sanctioned league are given a concession of 50% of the adult fee for Junior membership only.

c.                  Junior members are under the age of 19 years at the end of the bowling year, namely 31^st August.

4. EXPULSION OF MEMBERS

Should any member act in an inappropriate manner or decline to abide by the rules the B.T.B.A. has a prescribed Disciplinary Procedure that MUST be followed.

5. OFFICERS

The Club must have four officers, all of whom must be current members of B.T.B.A and hold a valid licence. They are Chairperson, Vice Chairperson, Secretary and Treasurer. The posts of Secretary and Treasurer can be the same person.

6. ELECTION OF OFFICERS.

a.      The members of the Club shall elect the Officers at the Annual General Meeting(known as AGM) of the Club.

b.       The officers are elected for a period of one year, but may be re-elected to the same office the following year.

c.        Should vacancies occur, appointments may be made by the remaining officers allowing individuals to hold caretaker positions pending the next AGM.

7. GENERAL COMMITTEE

a.                   The committee shall be the four officers, plus any further persons who the officers feel will benefit the Club by being on the working committee, such as League Secretaries, Fundraiser etc.

b.                   The duties of the General Committee shall be;

c.                  To control the affairs of the Club on behalf of the Members.

d.             To keep accurate accounts of the finances of the Club through the Treasurer. These should be available for reasonable inspection by Members and should be audited before every AGM. The Club shall maintain a bank current account and the Treasurer, Chairperson plus Secretary if so desired should be authorised signatures.

8. GENERAL MEETINGS

a.                  The AGM of the Club shall be held not later than the end of September each Year.

b.                    21 days notice should be given to each member for attendance at the AGM. Members must advise the Secretary in writing of any business to be moved at the AGM at least 14 days before the meeting. The Secretary shall produce an agenda for the meeting.

c.                 Confirm the minutes of the previous AGM.

d.                   Receive the annual audited accounts for the year from the Treasurer.

e.                   Receive the annual report from the Secretary.

f.                   Elect the Officers of the Club.

g.                 Transact such other business received in writing by the Secretary from members.

h.                   Special General Meetings may be convened by the General Committee or on receipt by the Secretary of a request in writing.

i.                     Nomination of Candidates for election of Officers shall be made in writing to the Secretary at least 14 days in advance of the AGM date. Nominations must be made in writing and be seconded by another member of the Club.

j.                     Decisions can be taken by a vote by the members present. In the event of equal votes, the Chairperson shall be entitled to an additional casting vote.

k.                  All members shall be entitled to one vote at General Meetings.

9. ALTERATIONS TO THE CONSTITUTION

Any proposed alterations to the Club constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice to the proposal. Any alteration or amendment must be proposed by a Full Member of the Club and seconded by another full member. Such alterations shall be passed if supported by not less than two thirds of those Full members present at the meeting.

10. DISSOLUTION

a.       If at any General Meeting of the Club a resolution be passed calling for the dissolution of the Club, the Secretary shall immediately convene a Special General Meeting of the Club to be held not less than one month thereafter to discuss and vote on the resolution.

b.       If at the Special General Meeting the resolution is carried by at least two thirds of the full members present at the meeting, the General Committee shall thereupon or at such date as shall have been specified in the resolution, proceed to release the assets of the Club and discharge all debts and liabilities of the Club.

c.       After discharging all assets and liabilities of the Club, the remaining assets shall not be paid or distributed amongst the full members of the Club, but shall be given or transferred to some other voluntary organisation in Tenpin Bowling.